AI Phone Agent Setup Service for Small Business
Book More Calls. Close More Sales. Without Missing Another Ring.
We install a 24/7 AI phone agent that picks up, qualifies, and books your leads — even while your team sleeps.
Get a fully-trained AI phone agent that gets new clients and grows revenue — live in under 30 days or you don’t pay the setup fee (if the delay’s on us).
⚙️ How Our 3-Step Setup Works for 99% of Clients
Step 1: Blueprint Call (Day 1)
Quick 30–45 minute call to map your offers, call flow, FAQs, and objections. We do the thinking. You just show up.
Step 2: Build & Train (Days 2–13)
We wire up Retell (or your platform), install proven prompts, and train your AI using real call logic — sales and service, front to back.
Step 3: Go Live (Day 14)
We flip the switch. Your AI answers, qualifies, and books clients — around the clock.
🧰 What You Get (Done For You)
✔ 24/7 Call Coverage
Your AI answers every call — books the right ones, filters the rest.
No more missed sales while your team sleeps or steps out.
✔ Outbound Follow-Up (Optional)
We’ll turn your cold leads, missed calls, and abandoned quotes into reactivated opportunities.
Your follow-up now runs on autopilot.
✔ Integrated Calendar + CRM Handoff (Optional)
AI books directly to your calendar and syncs to your pipeline — no extra clicks, no manual entry.
You stay in flow. No juggling tabs or dropped leads.
✔ Human Failover + Whisper Mode (Optional)
Need a real person to step in? AI hands it off cleanly — with context and discretion.
Feels seamless, not robotic.
✔ 30-Day Performance Sprint
We monitor every interaction, test new scripts, and optimize until it converts.
This isn’t set-it-and-forget-it. It’s tuned to win.
You’re tired of spam, tire kickers, and missing out on new customers. We can fix that.
Missed calls = missed revenue.
Humans forget scripts. AI doesn’t.
83% of customers expect a response in <30 seconds. You’re averaging 2+ minutes.
Your team goes home. AI doesn’t
Prospects call once, then disappear forever
Leads leak between calls, voicemails, and forgotten follow-ups
Your best closer is tied up with tire-kickers
You’re paying to generate leads… and letting them die on hold
You don’t need more traffic. You need fewer dropped opportunities.
🙌 Who This Is For
👍 You get at least 30+ inbound calls a day — and you know missed calls = missed money.
👍 Your team can’t keep up with follow-up, or they just don’t do it.
👍 You have a real offer, real traffic, and need a system that closes — not a tool to tinker with.
🚫 Who This Is NOT For
❌ You don’t have leads or a working sales process.
❌ You’re hoping AI will magically fix a weak pitch.
❌ You care more about saving money than making it.
❌ You’re looking to try it, not commit to making it work.
Frequently Asked Questions
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Our builds start at $4 k one-time and $750 +/mo for ongoing tuning. A U.S. receptionist earns $37,230 median pay; benefits add another ≈ 30 %, pushing true annual cost to ~$48 k (≈ $4 k/mo). That’s >5× our monthly fee—and the AI never takes PTO or sick leave.
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Studies show 62 % of SMB calls go unanswered, and another survey found 47 % of shops miss even the first ring. Every one is a potential customer lost.
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Most callers assume they’re talking to a person until the agent self-identifies or they ask for a human. Industry surveys report 50% of consumers have already used voice bots for support and 89% say brands that offer voice AI are more appealing. Satisfaction runs 80%+.
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14–30 days in 99 % of deployments. Day-1 blueprint, Days 2–13 build & train, internal QA, then switch-on. If we slip, the setup fee is on us.
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You keep your number. We simply forward calls to the agent when you want coverage, and outbound “speed-to-lead” calls can trigger the moment a web form submits. We push notes/recordings into HubSpot, ServiceTitan, GoHighLevel, Salesforce, etc., via API or Zapier (fee varies with complexity).
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Two safety nets: (1) Optional human fail-over—instant warm-transfer or voicemail; **(2) “Whisper” suggestions fed to your rep in real time. Before launch we stress-test edge cases (people yelling, swearing, or ‘trying to break the bot’) to ensure your agent is dialed-in.
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Benchmarks show AI agents reduce call-handling cost 20-30 % and resolve or book 30-50 % of calls without human touch. Retell AI’s own calculator shows ≈ $2 k/mo savings on a single 8-hour seat; Breezy estimates >$22 k/yr vs. a full-time hire. Your exact math happens on the 15-min call.
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Home services, healthcare, legal, real estate, restaurants—any shop taking 30+ daily calls and needing after-hours coverage. If customers call you, the agent can help you.
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Voice streams are 256-bit encrypted, stored in a SOC 2-, HIPAA- and GDPR-compliant cloud (Retell AI). We purge PII on a rolling schedule and never use your data to train public models.
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Month-to-month after launch. Your number remains yours. Any increase in scope or price is quoted and approved in writing first—no surprises.
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Built-in spam filter blocks ~90 % robocalls. Spanish comes standard; additional languages are spun up as separate agents and the English agent can transfer seamlessly.
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30-day performance sprint (script tuning, KPI monitoring) plus unlimited email/chat. Optional quarterly reviews for deeper optimization.
PRICING FOR AI PHONE AGENT SETUP
Setup Starts at Just $4,000
What’s Included:
Your own AI Voice Assistant setup and ready to use
Easy-to-use dashboard to track calls
Personalized call scripts tailored to your business
Integrations with your existing apps
Help optimizing your FAQs for better customer interactions
Pricing can vary depending on project complexity.
Ongoing Monthly Support Plans Available
Starting at $750/month
Great for businesses that want continuous AI voice agent improvements.
Monthly reports & easy-to-follow suggestions
Voice agent updates each month
Performance improvements
Dedicated technical support team
Pricing can vary depending on project complexity.
Every Missed Call Leaves Money on the Table
Plug the gap that’s costing you new customers—let’s quantify it in 15 minutes.